Code of Conduct

Clinical Appointments

No student shall make changes to the clinical appointment schedule allocated without the prior permission of the Heads of the relevant subjects.

Attendance and punctuality

Attendance at clinical work should be regular to ensure satisfactory completion of the elective period. Students should obtain prior permission from the clinical teacher concerned before being absent from clinical work. In case prior permission is not obtained, we will not be responsible for any problems which might arise beyond academic related matters. .

Dress Code

Long trouser with shirt (tucked in) and shoes are recommended for male students while female students can wear frock or skirt/blouse/long trouser while attending clinical work or visiting the Faculty. Make sure to wear neat and modestly considering that you work in a hospital and university environment. Indecent exposure is not acceptable. No bathroom or rubber slippers will be allowed in the hospital or Faculty. Wearing overcoat while in the hospital is mandatory for students.


Student should collect identity card on the first day and wear it all the time. On entering wards, meet the ward staff and introduce yourself. Do not interfere with the routine work in the ward or staff.

Tobacco and alcohol

Hospitals and the Faculty have a strict non-smoking and non-alcohol policy and students should adhere to that. Students should not be under the influence of liquor or have a breath suggestive of recent consumption of alcohol.

Consent for physical examination

It is required to get the consent of either the patient or bystander before physical examination. Do not disturb patient while a sleep, having a meal, in pain or in discomfort. While examining a patient of opposite gender, have a person of the same sex to accompany you and this is especially relevant for female patients. Also use screens to protect the privacy of the patient. Respect the cultural norms when exposing patients for physical examination and do not examine patients during the designated visiting hours.

Conduct with the patient

Student should, first, introduce him/herself to the patient. Be courteous, polite and considerate while dealing with patients. Students should not prescribe any treatment or offer any money, tobacco, liquor, drugs or food to patients. Further, students are expected to maintain strict confidentiality with regards to the information gathered from patients.

Hospital records

No clinical records or results of investigations such as ECG’s, radiographs or lab reports should be removed or copied by students. Do not take photographs of patients without permission of patient and clinical teacher.

Hospital equipment

Students should use hospital equipment such as thermometers, BP apparatus and glassware with extreme care. Accidental breakages should be reported to the ward staff, immediately.

“Out of bounds” periods

At times hospitals are made “out of bounds” for clinical students for examination purposes. Elective students need to discuss with clinical teachers about the possibility of continuing clinical work during this period.

Communicable diseases

Students while suffering from communicable diseases should not engage in any clinical work. Consult the Medical officer; designate, if in doubt.

Needle prick Injury / Vaccinations

We advise you to get Hep B vaccination in advance and make sure that protective level of Hep B antibodies has been achieved. We advise you to complete the entire course of active immunization before arriving in Sri Lanka. Further, we have an accepted protocol to manage accidental needle prick injuries. This includes investigations and prophylactic vaccinations based on the situation. Elective students, however, will have to bear the cost of investigations and vaccines.

Meeting hours

Please contact the Elective student programme handling staff during the given working hours. They will be happy to help you’ll during the office hours (8.00am to 1.00pm on weekdays, excluding public holidays )

Check list – On arrival

Verify registration to the Elective Programme.
Payment for total number of weeks. Check total.
Check proof of registration fee (USD 25).
Dean’s Office on the first day of the arrival to the faculty and bring your passport at the same time to check the category of Visa.
Check passport number and photograph.
Check duration of visa and the date of visa expiry.
If more than 30 days – apply for Visa extension.
Check date of departure ticket – should be within 2 days after last day of Elective

Check list – Visa Extension

 Properly filled application form with pasted photograph & finger print.
Take passport and copy of passport bio-data page.
Recommendation from Co-ordinator/Dean, VC, Higher education.
Separate recommendation letter from Dean (Check date).
Payment receipt.
Calculate the end of appointment date properly before entering it in the form